Roles & permissions

Every person in your organisation has one of three roles, set when they’re invited (or changed later in Settings → Team).

	Admin	Member	Viewer
View inventory, lending, reports	✅	✅	✅
Create/edit items, movements, loans	✅	✅	✅
Scan (check-in/out, sort, bulk lend)	✅	✅	✅
Delete items, loans, contacts, events	✅	✅	❌
Manage locations & categories	✅	❌	❌
Manage team & invitations	✅	❌	❌
Organisation settings	✅	❌	❌

Admin can do everything, including the admin-only resources (locations, categories, settings, team).

Member has full day-to-day inventory access, including deleting things — the difference from Admin is no access to locations, categories, team, or organisation settings.

Viewer can do everything needed to keep inventory moving day to day — check items in and out, log movements, create loans, scan — but can’t delete anything, and can’t touch admin-only settings.

Note

Role checks happen on the server for every action that changes data — hiding a button in the interface is never the only thing standing between a role and an action it shouldn’t be able to take.