Roles & permissions

Every person in your organisation has one of three roles, set when they’re invited (or changed later in Settings → Team).

	Admin	Member	Viewer
View Inventory (items list & detail)	✅	✅	✅
Create/edit/delete items	✅	✅	❌
Scan (check-in/out, sort, bulk lend)	✅	✅	❌
Dashboard	✅	✅	❌
Lending & loans	✅	✅	❌
Movements log	✅	✅	❌
Maintenance	✅	✅	❌
Reports	✅	✅	❌
Contacts	✅	✅	❌
Events & reservations	✅	✅	❌
Calendar	✅	✅	❌
Manage locations & categories	✅	❌	❌
Manage team & invitations	✅	❌	❌
Organisation settings	✅	❌	❌

Admin can do everything, including the admin-only resources (locations, categories, settings, team).

Member has full day-to-day access, including creating, editing, and deleting items, loans, contacts, events, and everything else on the list above — the difference from Admin is no access to locations, categories, team, or organisation settings.

Viewer is read-only, and scoped to Inventory only. A viewer can look at the items list and an item’s detail page — that’s it. There’s no create, edit, delete, or scanning, and no access at all (not just hidden buttons — the pages themselves redirect away) to the Dashboard, Lending, Movements, Maintenance, Reports, Contacts, Events, Reservations, Calendar, or any admin-only settings. A viewer’s own Account and Preferences tabs in Settings still work as usual.

Creating additional organisations

Only an organisation’s owner — the account that originally created it — can create another organisation from an account that already belongs to one. This is a level above Admin: an org’s owner is normalised to the Admin role everywhere else in the app, but org creation checks the underlying owner status specifically. A brand-new account with no organisations yet can always create its first one during onboarding, and becomes that org’s owner automatically.